Project Execution

The National Project Director’s mission is to ensure the correct execution and oversight of the activities defined within the framework of the project. She is responsible for the PEC and as such ensures the fulfillment of all obligations assigned to this structure.

She ensures the proper accounting and the timely delivery of all project-related documents (reports, management procedures, minutes and any other necessary documents) to be submitted to the Government and the Bank.

The Administrative and Financial Management Expert (AFM) is responsible for planning, organizing, monitoring, controlling and ensuring all administrative, financial and accounting activities of the Project, and implementing the internal financial and management control of the project, under the supervision and reporting to the NPD.

The expert will support the CEP in the structuring efforts of the IT service of the Ministry of Finance and Budget and the efficient modernization of the necessary IT applications.

He is responsible for the correct implementation of the Monitoring and Evaluation Manual that was developed and validated for the effective implementation of the project. He must also familiarize the CEP team with data collection and indicators for the monitoring and evaluation plan.

The Procurement Expert is responsible for managing the entire procurement process.

The expert will support the CEP in the development of the program of good economic and financial governance (budget reforms) of Equatorial Guinea, the successful implementation of the program and its monitoring and evaluation.

The Accounting Counterparty supports fiduciary matters. He is responsible for all accounting-related matters during the execution of the project.

Support the IT expert in the following tasks:

• Support in the implementation of the IT service structure (IT equipment, applications, networks, user training, etc.).
• Participate in all design work aimed at improving or developing the existing information system by contributing to the implementation of new IT tools and/or applications.
• Contribute to the training of the IT department personnel (preventive maintenance, operational maintenance, technical implementation of system developments, etc.) and users.
• Develop progress reports on the subcomponent of computerization of budgetary operations, particularly the public expenditure circuit.

• Supports and assists the Procurement Expert with the following tasks:
• Assists the Expert in maintaining and updating Project procurement plan data,
• Assists the Expert in the preparation of tenders, ensuring that the dossiers comply with the comments of the various procurement commissions concerned and ADB.
• Supports the Expert in the identification of suppliers and service providers that may be consulted for the procurement of goods and services.
• Supports the Expert in drafting the terms of reference and contracts for basic studies, preliminary investigations, various studies and follow-up tasks that will be entrusted to service providers.
• And other tasks that may be assigned….

Support the expert in Public Finance in the following tasks:

• Participate in the development of the priority action plan for the public finances (public expenditure management review, elaboration of the roadmap for budget reforms, timeline of activities and results of the reform program – actions or measures to be undertaken and their date lines, etc.)
• Participate in the implementation of Equatorial Guinea’s budgetary and financial reform program and ensure its monitoring and evaluation (revision of the legal framework, adaptation of the institutional environment, reorganization of the management context, etc.).
• Develop progress reports on the technical components of the PAMFP.
• Act as interim in the absence of the RD.

Under the authority of the DN, the executive assistant is responsible for among other things:

• Ensures the administrative secretariat operations of the DN,
• Participate in the logistical organization of workshops, seminars and meetings organized by the PAMFP;
• Establish and maintain the database of consultants, temporary staff and suppliers;
• Perform all other secretarial duties as assigned by the CEP leadership.

Under the authority of the DN and the Administrative and Financial Expert, the Administrative and Financial Assistant is responsible for assisting both in administrative and financial matters of the project such as:

• Maintain and update individual CEP personnel files;
• Entering contracts and commitments into TOM2PRO in conjunction with the Procurement expert;
• Track vehicle maintenance and fuel consumption;
• Manage the Small Expense Fund;
• Manage the storage of office supplies and consumables;

Under the direct supervision of the DN, the Communication Manager shall perform all tasks that ensure the internal and external communication of the project and other tasks assigned to her.